What is Data Archiving?

Data Archiving is the process to move the older data that is not needed for day-to-day operations to another storage device for long term retention.

Why is Data Archiving so crucial for an organization?

Archiving the right data is extremely important for the organizations. Many of the organizations do not have a data archival strategy, mostly because they are not sure about what data and how much of the data should be archived. 

The organizations should invest in building an effective Data Archival policy to ensure that they are not working on huge unstructured data, which is impacting the performance of the applications. Without having an archiving strategy, the organizations may end up losing inactive but valuable data, which is at times very expensive or impossible if needs to be re-created.

For example, for an organization handling medical data of the patients, they must have an effective Data Archival policy to ensure that the old, but valuable data from patient's medical history is not lost. 

With an effective archive strategy, organizations can easily search for and access old data that continues to add value to the business over time. At the same time, they do not compromise on the performance of the applications they use to view the data.

• Protects older older, important data - Data Archiving protect the older data, which is important and should be retained for future references or regulatory compliance reasons.

• Reduces primary storage cost -  Data Archiving reduces the cost of primary storage. The data archival storage uses a low-performance, high-capacity storage medium.

• Improves application performance - Data Archiving improves the performance of the Application significantly as it displays the more recent and active data.

Archiving Data in SummitAI Application

You can archive data for the Incident Management, Service Request Management, Asset Management, and IT Operations Management modules. By archiving, the Analysts can move the old data to the database and maintain the existing data in the Application. You can create an archiving schedule to run on a daily, weekly, or monthly basis at the specified time. You can also delete the old data from the application.

To Archive Data by Module:

1. Select Admin > Basic > Infrastructure > Archival.

2. On the ARCHIVAL page, click ADD NEW on the ACTIONS panel.

3. Select the Module from the list and type in the required details to archive data. For more information about the fields on the ARCHIVAL page, see Field Description.

4. Click SUBMIT. The data archiving is configured for the selected module.
   
   

   Note:

   If the Incident, Service Request, and Asset Management options are not displayed in the Module drop-down list, execute the following SQL script in the Summit Database:

   

   
   

Field Description

This section describes the fields on the ARCHIVAL page.

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the ARCHIVAL page.

Filters

Click the Filters icon to select the Module for which you want to view the data archival configuration.

Figure:  FILTERS pop-up page

SHOW LIST

Click SHOW LIST to display the LIST table showing the data archival configuration for the selected module.

Figure:  ARCHIVAL page

• To edit the data archival configuration, click the Module. Make appropriate changes and click SUBMIT.

• To display the inactive archival configuration, click the Include Inactive check box.

Creating Linked Server

To create Linked server:

1. Click on Server Objects >  Linked Server > New Linked Server...

2. General

Provide the destination full server name (<ip address>/<instancename>) in the product name and data source.

3. Security 

Provide Remote login user id/password of a user who has the required access.

4. Server Options

Change the RPC and RPC Out option to True.

Asset Management Archival Process - Additional Steps

This section explains the additional steps required for data archival of the Asst Management module.

One Time Script

Execute the Script to delete duplicate and inactive records from AM_SoftwareInventory table. Execute the script if there are more than 0.5 million inactive and duplicate records. Please contact the SummitAI Support team for the Script.

Schedule Job

Enable the Asset Archival job. For information about scheduling jobs using the SummitAI Custom Scheduler, see Configuring Custom Scheduler.

FAQs