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Configuring Asset Code

Configuring Asset Code

Apr 23, 2024

What is Asset Code?

An Asset Code is a unique identification for an Asset added in the Asset Inventory.  Each Asset Code is a unique alphanumeric value, which enables the user to set the unique identification for the Assets. The Asset code can be configured based on the selection of Phrases. Upon selecting and sorting multiple phrases and sorting order, the phrases are concatenated, and a new Asset Code is generated.

Refer the following scenarios as example:

Scenario 1:

If the user wants to generate an Asset Code with the Phrase combination of CategoryCode, Location, and Year.

Select the CategoryCode, Location, and Year along with sorting order. Upon selection, preview and save, a new asset code is generated in *CategoryCode*/*Location*/*Year* format.

Scenario 2:

If the user wants to generate an Asset Code with phrase combination of Category, Make, and Entity in the increment of sequence ID.

Select the CategoryCode, Make, and Asset Entity along with your new phrase selection on the ASSET CODE CONFIGURATION page. Upon selection Preview and Save, a new Asset Code is generated in *CategoryCode*/*AssetEntity*/*Make*/*SequenceIDIncrementalByAssetEntity*format.

To configure Asset Code:

  1. Select Admin > Basic > Infrastructure > Form Builder.

  2. On the FORM BUILDER page, select Asset Management from the Module list. Click ADD NEW on the ACTIONS panel.

  3. Click ADD NEW on the ACTIONS panel.

  4. Under the FORM DETAILS tab, fill in the required details. For more information about the fields on the FORM DETAILS tab, see Field Description.

  5. To generate an Asset Code, click the 

    .

  6. Click NEXT.


    Figure: ASSET CODE CONFIGURATION page


  7. On the ASSET CODE CONFIGURATION pop-up page, select the check box of the phrase(s) using which you want to create a new Asset Code. For more information about the field, see Field Description.

  8. Provide the required sort order value for selected phrase(s).

  9. Click PREVIEW to view asset code,and then click SAVE to save the configuration. The configured Assets Codes are reflected under the Asset Code column on the FIXED ASSET page.