ITAM Dashboard

Owned by Enterprise IT
Last updated: Apr 23, 2024 by Shilpa K (Deactivated)Version comment

The Asset Dashboard page (Reports > Advanced Reports > Click Dashboards tab > Under Modules, click Asset Management and select the required Dashboard) displays the various asset reports such as Fixed Assets, Non-Fixed Assets, Asset Utilization, Software & Hardware Variance, Asset Software License, Expiry Alerts, Unused & Overused License etc. to visualize, analyse, and monitor the asset related data. You can further drill-down the reports to view details about the specific Assets. The users can use filter option to narrow view the required asset report. To know more about the reports that are displayed on the Asset Dashboard page, see the following description:

  • Zone
    It contains a list of zones. Select a zone for which you want to view the asset report. Based on the selected Zone, the relevant region and locations are populated in the subsequent Region and Location fields.
    For example: Asia, USA, Europe.
  • Region
    Select the Region (For example: India, China, Sri Lanka for Asia as Zone). Regions are displayed based on the selected Zone.It contains a list of regions. Select a region for which you want to view the asset report. Based on the selected region, the relevant location is populated in the subsequent Location field.
    For example: India, China, Sri Lanka for Asia as Zone.
  • Location
    It contains a list of locations. Select a location for which you want to view the asset report. Locations are displayed based on the selected Zone and Region.
    For example: Bangalore, Chennai, Hyderabad for India as region) Locations are displayed based on the selected Zone and Region.
  • Category
    It lists asset categories. Select the category for which you want to view the report.
    For example: Laptop, Desktop, Monitor
  • Time Of Last Use
    Select the time when the last action was performed. This time selection can be in the pattern of Fiscal year, Fiscal quarter, Calendar year, Calendar Quarter, Calendar Months, Calendar week and Day

Filters
Figure: Filters

Asset Dashboard
Figure: Asset Dashboard

List of Reports in IT Asset Management Dashboard

ReportsDescription
Licenses' Warranty Expiring in Next 60 Days

This tile displays the count of Licenses whose warranty is about to expire within next 60 days. You can further view the details of the License Warranty Expiry in the drill-down page by clicking the number (count) on the tile.
The drill-down page provides various information such as Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated To, Email ID, Allocation Date, Is Deactivated, Deactivated by, Deactivated Reason, Is in Transit, and Is In Repaired.

For example, see the below screenshot:

Fixed Asset's Warranty Expiring in Next 60 Days

This tile displays the count of Fixed Assets those warranty is about to expire in next 60 days. You can further view the details of the Fixed Asset Warranty Expiry in the drill-down page by clicking the number (count) on the tile.
The drill-down page provides various information such as Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Email ID, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, and Is In Repaired.

For example, see the below screenshot:

Total Utilized License Cost (in USD)  

This tile displays the total cost that is incurred upon utilization of licenses. You can further view the cost of individual license-based asset details in the drill-down page by clicking the number (count) on the tile.
The drill-down page provides various information such as Asset ID, Tenant, Category, License, Customer, User acceptance, Time of last use, Is Allocated, Allocated To, Email Id, Allocated Date, Is Deactivated, Deactivated by, Deactivated Date, Deactivated Reason,  Is in Transit, Is in Repaired, Zone, region, Location, and Asset Cost.

For example, see the below screenshot:


Hardware Variance (%)

This tile displays the Hardware variance count in percentage. You can further view the details of the Hardware variance in the drill-down page by clicking the percentage number (count) on the tile.
The drill-down page provides various information such as Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Email ID, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, Is In Repaired, Zone, region, and Location.

For example, see the below screenshot:

Software Variance (%)

This tile displays the Software variance count in percentage. You can further view the details of the Software variance in the drill-down page by clicking the percentage number (count) on the tile.
The drill-down page provides various information such as Asset Code, Asset ID, Tenant, Category, License, Software, Location, Asset Store, Floor, Is Allocated, Allocated Type, Allocated To, User Employee ID, User acceptance, remark,  Customer, Email ID, Allocation Date, Is Deactivated, Deactivated by, Deactivated Reason, Deactivated Date, and Is Repaired.

For example, see the below screenshot:

Total Utilized Fixed Asset Cost (in USD)

This tile displays the total cost that is incurred upon utilization of different categories of Fixed Assets. You can further view the cost of individual Assets  along with its details in the drill-down page by clicking the number (count) on the tile.
The drill-down page provides various information such as Asset ID, Tenant, Category, License, Customer, User acceptance, Time of last use, Is Allocated, Allocated To, Email Id, Allocation Date, Is Deactivated, Deactivated by, Deactivated Date, Deactivated Reason,  Is in Transit, Is in Repaired, Zone, region, Location, and Asset Cost.

For example, see the below screenshot:

 Total Unutilized Fixed Asset Cost (in USD)

This tile displays the total cost of unused licenses. The licenses that are installed in a system but not used are termed as unused licenses. You can further view the cost of individual unused license along with its Asset details in the drill-down page by clicking the number (count) on the tile.

The drill-down page provides various information such as Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated To, Email Id, Allocation Date, Is Deactivated, Deactivated by, Deactivated Date, Deactivated Reason,  Is in Transit, Is in Repaired, Zone, region, Location, and Asset Cost.

For example, see the below screenshot:

Fixed Asset Status by Count

This pie chart displays the number and percentage summary of the assets based on the statuses i.e. Allocated Assets, Assets In store, Assets In transit, Assets In repair, and Inactive Assets.

Each Asset status is denoted with a different color to facilitate the analysis. You can view the further details of the assets in the drill-down page by clicking the respective number on the pie chart. The drill-down page provides asset information such as Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, Is in Repair, Zone, region, and Location.

You can exclude or include the number and percentage summary of the Assets from the pie chart by clicking the required status. Selected status will be grayed out.

Top 10 Asset Cost By Category (in USD)

This pie chart displays top 10 Asset Category-wise total cost summary that is incurred upon utilization of any particular category of asset. It also displays the total cost in percentage.

Each Asset category is denoted with a different color to facilitate the analysis. You can view the cost for individual Asset category in the drill-down page by clicking the respective number on the pie chart. The drill-down page provides asset information such as Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, Is in Repair, Zone, region, Location, and Asset Cost.

You can exclude or include the cost summary of any Asset Category from the pie chart by clicking the required Asset Category. Selected Asset Category will be grayed out.

Hardware Variance

This pie chart displays Asset and its count of any particular category that have observed variance in hardware properties.

You can view the detail of asset by clicking the displayed number on the pie chart. The Asset information displayed on drill-down page are Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, Is in Repair, Zone, region, and Location.

You can exclude or include the Asset count of particular category from the pie chart by clicking the required license name. Selected particular category will be grayed out.

Software Variance

This pie chart displays License-wise Asset and its count that have observed variance in software properties.

You can view the detail of the Asset by clicking the displayed number on the pie chart. The asset information displayed on drill-down page are Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, Is in Repair, Zone, region, and Location.

You can exclude or include the Asset count of particular license from the pie chart by clicking the required license name. Selected license name will be grayed out.

unused Software (> 30 Days) Report

This bar chart displays the licenses and no. of days they are not being used i.e. installed, and available licenses. No. of day are categorized into 30-60 Days, 60-90 Days, and >90 Days and denoted with a different color to facilitate the analysis.

You can view the further details of the license in the drill-down page by clicking the respective number on the pie chart.

You can view the detail of Asset based on the license by clicking the displayed number on the sub-report page.

The Asset information displayed on drill-down page are Asset ID, Tenant, Category, Customer, License, User acceptance, Time of last use, Is Allocated, Allocated To, Email ID, Allocated Date, Is Deactivated, Deactivated by, Deactivated Date, Deactivated Reason,  Is in Transit, Is in Repaired, Zone, region, and Location.

Top 10 Underutilized Software by Cost

This bar chart displays the cost of the top 10 under-utilized licenses along with total procured licenses, installed licenses, and available licenses. Each license status is denoted with a different color to facilitate the analysis.

The following colors are used to indicate the status of license:

Blue

Procured license

Brown

Installed license

Green

Available license

You can view the cost summary of the license status by clicking on the displayed license name.

You can further view the details of required license by clicking the number displayed on the sub-report page.

Information displayed on drill-down pages:

Status

Information

Procured

Procured quantity, Installed quantity, Available quantity and Unit price. The total cost of procured licenses is Procured Quantity  * Unit Price.

Installed

Asset ID, Tenant, Category, Customer, License, User acceptance, Time of last use, Is Allocated, Allocated To, Email ID, Allocated Date, Is Deactivated, Deactivated by, Deactivated Date, Deactivated Reason, Is in Transit, Is in Repaired, Zone, region, Location, and Asset Cost.

Available

Procured quantity,Installed quantity, Available quantity and Unit price. The total cost of available licenses is Available Quantity * Unit Price.

Overutilized license Report

This section displays the list of over utilized license along with its total count of licenses used, Overutilized License Count, Overutilized Percentage, and Price respectively.

You can view the detail of asset by clicking the displayed number under the Overutilized License Count. The asset information displayed on drill-down page are Asset ID, Tenant, Category, Customer, User acceptance, Time of last use, Is Allocated, Allocated Date, Allocated To, Is Deactivated, Deactivated by, Deactivated Date, Is in Transit, Is in Repair, Zone, region, and Location.

Expiry Alerts

This section displays the type of notifications that are used to inform the users about their asset, contract, and/or license expiry. This table lists all the records that are already expired in last 5 days and going to expire in next 60 days. This table lists the following Alert Types:

  • Contract: This row contains the expiry date and no. of day(s) that are left for expiry of the contact mention under the Alerts Under the Alert column, the CON5 indicate the Contract template name and Asset Term indicate the Contract Name.
  • License: This row contains the expiry date and no. of day(s) that are left for expiry of the license mention under the Alerts
  • Fixed Asset: This row contains the expiry date and no. of day(s) that are left for expiry of the fixed asset mention under the Alerts. Under the Alerts column, 10186 indicates Asset ID and 87634213 indicates the asset serial no.