Asset Reconciliation

Owned by Enterprise IT
Last updated: Apr 22, 2024 by Shilpa K (Deactivated)Version comment

What is Asset Reconciliation?

Asset Reconciliation is a procedure employed by the IT teams to ensure the allocated Fixed Assets are still being used by taking an acknowledgement from the End Users and their manager for using the Asset. This keeps the Asset Inventory data updated. The frequency of Asset Reconciliation process is decided by the Asset Managers.

Asset Reconciliation Process

See: Reconciling Assets


Figure: Asset Reconciliation Flow Diagram

Advantages

  • The Asset Reconciliation helps in identifying the Assets that are although allocated to End Users, but not any more required by them.
  • This helps in freeing the not required Assets, which can be reallocated to other users.
  • The Asset Management data is up-to-date.

Configuring Asset Reconciliations

You can configure the Assets for reconciliation on the ASSET RECONCILIATION CONFIGURATION page. For more information, see: Configuring Asset Reconciliation.

Custom Scheduler Jobs

The following jobs must be enabled from the Custom Scheduler Jobs  to complete the Asset Reconciliation process:

Asset Reconciliation Initiation and Reminder: This job sends e-mail alerts to the End Users for Asset Reconciliation Acceptance.
Administrators should configure this job on the SummitAI Application Server. It is recommended to schedule this job to run
once in 30 minutes.

Asset Reconciliation Manager Reminder: This job sends e-mail alerts to the Manager for Asset Reconciliation
Acceptance. Administrators should configure this job on the SummitAI Application Server. It is recommended to schedule
this job to run once in 30 minutes.

Viewing Asset Reconciliations

You can view the Asset reconciliation on the USER DASHBOARD page as follows:

  • Click ASSET RECONCILIATION tile under OTHERS section (or)
  • Click MY ASSETS. See: My Assets.

Reports

See: Reconciled Asset Summary Report