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You can configure the Allocation Form for Fixed Assets. The user can view or print the allocation form on the Assets by User report.

To configure the Allocation Form Template:

Select Asset > Configuration > Asset Masters > Asset Allocation Template Configuration.
On the ASSET ALLOCATION TEMPLATE CONFIGURATION page, select the Tenant, Category and Store. In the User Allocation Form, fill the required details. For more information, see 228917688.

Figure: ASSET ALLOCATION TEMPLATE CONFIGURATION page

Field Description

The following table describes the fields on the ASSET ALLOCATION TEMPLATE CONFIGURATION page:

Fields	Description
Tenant	Select the Tenant from the list.
Category	Select the Category from the list.
Store	Select the Store from the LOCATION tree.
Active	Select the Active check box to specify the template as active. If it is not selected, the specified template is inactive and is not enabled for Asset allocation.
User Allocation Form
Date	Specify the Date on which the Asset is allocated to the User.
User Name	Specify the name of the User.
Emp ID	Specify the Employee ID of the User.
Tenant/Department	Specify the Tenant of the User.
Email ID	Specify the E-mail ID of the User.
Login ID	Specify the Login ID of the User.
Category name	Specify the name of the Asset Category.
Asset ID	Specify the Asset ID of the Asset that is allocated to the User.
Asset Code	Specify the Asset Code.
Asset Location	Specify the location of the Asset where it is allocated to the User.
Allocation Date	Specify the date on which the Asset is allocated to the user.
Allocation Type	Specify the allocation type for the Asset. The following are the available options: Single User: Select this option if the asset is allocated to a single user. Multiple Users: Select this option if the asset is allocated to multiple users. Customer: Select this option if the asset is allocated to any customer.
Allocation Form ID	Form ID is auto generated after asset is allocated. If the asset is allocated to a single user i.e., Allocation Type is Single User then the Asset Allocation ID is displayed without any hyphen. Example: 10001, 1002, 1003, and so on. If the asset is allocated to multiple users i.e., Allocation Type is Multiple User then the Asset Allocation ID is displayed followed with hyphenated number. Example: 10001_1, 1001_2, 1001_3, and so on.
Asset Details	Specify the Asset details along with their description in the table.
Declarations	Displays the declaration by the User while receiving the Asset. The Declaration contains all the terms and conditions related to the usage of Asset.
IT Engineer Name	Specify the IT Engineer's name who allocated the Asset to the User.
Receiver's Name	Specify the User's name who received the Asset from the IT Engineer.
IT-Engineer Sign & Date	Specify the signature of the IT Engineer along with the date of allocation of the Asset.
Receiver's Sign	Specify the signature of the User who received the Asset from the IT Engineer.
Show HTML	Click the Show HTML hyper link to view the HTML format for the specified Asset Allocation Form. To view the specified text again, click the Show Editor hyperlink.
Electronic Asset Acceptance Terms & Conditions	Specify the terms and condition for assets in the User Allocation Form based on the organization requirement.
Bold icon	Click the icon to bold the text.
Italics	Click the icon to change the text to italics.
Underline	Click the icon to underline the text.
Left Align	Click the icon to align the text to left.
Centre Align	Click the icon to align the text to centre.
Right Align	Click the icon to align the text to right.
Insert Ordered List	Click the icon to insert numbering format to the text.
Insert Unordered List	Click the icon to insert bullet format to the text.
Change Text Color	Click the icon to select a color to the font.
Add Image	Click the icon to add the image.
Add Link	Click the icon to add the link.
Remove Link	Click the icon to remove the link.
Allocation Template Details	Displays the list of allocation template details. Click the Category Name hyperlink to modify the respective template details.

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