What's New?
Now, the End User Dashboard search experience is enhanced with a robust search logic that enables the End Users to find the most relevant search suggestions. Also, now the Search system supports industry-standard operators such as Double Quotes, AND, OR, NOT, etc.
The users can search for a combination of keywords using basic operators (AND, OR, NOT, Quotes, Parenthesis, and Asterisk), to produce more accurate and more relevant results for their keyword searches.
Figure: End User Dashboard
By default, all the search results are displayed under the All Tab. Click the respective tabs (Knowledge Base, Incident, and Request) to view module-wise search results. Also, the keyword on the search results is highlighted.
Figure: End User Dashboard - Knowledge Base tab
Click 
icon to view Search Tips pop-up page. For more information, see End User Dashboard..
Functionality of the End User Dashboard or Self Service Portal Search Box
The full-text search engine understands the user’s input, searches the entered search text or a keyword, and displays the most suitable results. On the End User Dashboard page, the user can search the intent related to Knowledge Records, Service Catalogs, and Incident Rules. The End User Dashboard search box works as follows:
User Input | Search Logic |
|---|---|
Knowledge Record related | The entered keyword or user input is searched in the Question, Answer, and Keywords fields of the Knowledge Records and displays the Knowledge Records that contain the maximum number of matched characters or word . |
| Service Catalog related | The entered keyword or user input is searched in the Catalog Name, Description, and Keywords fields of the Service Catalogs and displays the Service Catalogs that contain the maximum number of matched characters. If two or more records are having similar matched characters or word, the most used Service Catalog is displayed on the top of the list. |
| Incident Rule related | The entered keyword or user input is searched in the Symptom and Keywords fields of the Incident Rules and displays the Incident Rules that contain the maximum number of matched characters. If two or more records are having similar matched characters or word, the used viewed Incident Rule is displayed on the top of the list. |
How to Search?
The following table describes how to use basic operators:
| Operator | Description | Example |
|---|---|---|
| Quotes | Use double quotes to search for an exact phrase. | Example: "Microsoft Outlook is not Working"
|
| Asterisk | Use an asterisk at the end of the keyword to search or include all of its variations. | Example: Micro*
|
| Parentheses | Use parenthesis to combine other Operators for a more complex search. The keywords within the parenthesis are prioritized. | Example: Microsoft Outlook AND (2010 OR 2016) In this case, the records which have the word "Microsoft Outlook 2010" and "Microsoft Outlook 2016" only displayed as search results.
|
| AND | Use AND between search keywords to get results that only include both or all your keywords. | Example: Microsoft AND Visual
|
| OR | Use OR between search keywords or terms that will broaden your search results by returning all possible combinations of search terms. | Example: Microsoft OR Visual
|
| NOT | Use NOT between search keywords that will exclude the term after NOT from search. | Example: Microsoft NOT Outlook |
Also, the End User can get more accurate results using the operator variation.
Example
| Search Text Format | Search Logic | Example |
|---|---|---|
| Microsoft Outlook | The database considers the search text as Microsoft or Outlook and returns the records that contain Microsoft Outlook or Microsoft, or Outlook. |
|
| "Microsoft" AND "Outlook" | The database considers the search text as Microsoft and Outlook and returns the records that contain Microsoft and Outlook. |
|
| "Microsoft" OR "Outlook" | The database considers the search text as Microsoft or Outlook and returns the records that contain Microsoft Outlook or Microsoft, or Outlook. |
|
| Microsoft "Visual" | The database considers the search text Visual as mandatory keyword and Microsoft as optional keyword, and returns the records that contain Visual, and Microsoft Visual |
|
Note:
The new search functionality is also implemented in the Symptom field on the New Incident page (Incident > User > New Incident). The End User can use the operators and above formats to search the Incident rules, see screenshots. For more information, see Configuring Rules.
Figure: New Incident page
Figure: New Incident page- The new search text highlighting feature is also implemented in the Global Search. For more information, see Global Search.
Figure: Global Search
Note:
The AND operator checks for keywords present before and after the operator in the following fields of the record. If any of the following fields contain both keywords, then those records are displayed in search suggestions.
The NOT operator checks for excluding keywords in the following fields of the record. If any of the following fields that not contain the excluding keywords, then those records are displayed in search suggestions.
Knowledge Article
- Question
- Answer
- Keywords
Service catalog
- Catalog Name
- Description
- Keywords
Incident Rule
- Symptom
- Keywords