Approving Asset Movements

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The Approvers can approve or reject a floor movement or store movement of an Asset. They can view the movement request only if they are configured as an Approver and also if they have access to the configured location and Tenant.

To approve Asset movement requests:

Select Asset > User > Manage Asset > Approvals> Movement Approval.

On the MOVEMENT APPROVAL page, the FILTERS pop-up page is displayed. Select the required details and click SUBMIT to view the list of Assets based on the filter criteria (see: Filters).

Figure: MOVEMENT APPROVAL page

The following table describes the fields under the LIST section of the MOVEMENT APPROVAL page:

Fields	Description
LIST
Movement ID	Displays the movement ID of the Asset.
Movement Type	Displays the movement type of the Asset.
Initiated By	Displays the user name who initiated the movement.
Initiated Date	Displays the date and time at which the movement is initiated.
Source	Displays the Source Store for the movement.
Destination	Displays the Destination store for the movement.

Click the Movement ID to approve or reject the movement request.
On the MOVEMENT APPROVAL pop-up page, type in the required details. Select an appropriate Approval Status and provide your comments in the Comments text box. For more information about the fields on the MOVEMENT APPROVAL pop-up page, see Field Description.

Figure: MOVEMENT APPROVAL pop-up page
Click SUBMIT. The movement approval status is updated.
After the movement is approved by the final Approver level , the PRINT GATE PASS is enabled. Click the PRINT GATE PASS button to print the approval details. You can print the ASSET MOVEMENT PASS and get signature on the GATE PASS from the authorised person.

Figure: ASSET MOVEMENT GATE PASS
Note:

Custom Field values can be viewed on the Print Gate Pass form if configured. This is enabled only if the new Custom Field created for a Fixed Asset is mapped to the Category for which the Custom Field is created on the FIELD MAPPING page (Admin > Modules > Asset > Asset Masters > Field Mapping) and the Mapping Field is selected as Asset Tag. After an Asset is added for the configured Custom Field value and the Approver approves the Asset movement, the configured Custom Field value is displayed on the Print Gate Pass form. For information about printing gate passes, see Printing Gate Pass.

Field Description

The following table describes the fields on the MOVEMENT APPROVAL pop-up page:

Fields	Description
Movement ID	Displays the movement id.
Barcode	Displays the barcode of the Asset.
Movement Type	Displays the movement type of the Asset.
Source Location	Displays the source location of the Asset.
Destination Location	Displays the destination location of the Asset.
Movement Date	Displays the movement date of the Asset.
Initiated By	Displays the user who initiated the movement.
Remarks	Displays the remarks specified for the movement.
Approval Type	Displays the specified approval type.
Number of Approvals	Displays the number of approvals configured for Asset.
Approved By	Displays the configured approver’s name for the Asset.
Approved Date	Displays the time and date, the movement is approved.
Approval Status	Displays the approval status of the movement as specified by the respective Approver.
Approval Remarks	Displays the Approver’s remarks as specified by the Approver.
Approval Status	Select the Approval Status for the movement: Approved: Select this option to approve the status of the movement. Rejected: Select this option to reject the status of the movement.
Comments	Specify the comments for the movement of the Asset.
Check box	Select the check box corresponding to the Asset to update the approval status.

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the MOVEMENT APPROVAL page.

Filters

Click the Filters icon to specify a particular filter criteria to display the movement approvals. On clicking the Filters icon, the FILTERS pop-up page is displayed. Select the filter criteria and click SUBMIT.

FILTERS pop-up page
Figure: FILTERS pop-up page

The following table describes the fields on the FILTERS pop-up page:

Fields	Description
Tenant	Lists the configured Tenants. Select an Tenant name from the list.
Asset Type	Lists the Asset types. Select an Asset type from the list.
Movement Type	Lists the Movement types. Select a Movement type from the list.
Start Date	Select the start date of the Asset movement using the Calendar icon.
End Date	Select the end date of the Asset movement using the Calendar icon.
Approver Type	Lists the Approval Types. All Pending Approvals: Select to view all the pending approvals. My Pending Approvals: Select to view pending approvals from the logged in user.
Movement ID	Specify a range of Movement IDs for which you want to view the pending approvals.