What is a Service Received Note (SRN)?
You can generate a Service Received Note (SRN) after you receive the ordered Services. The SRN is generated to record that the Services are delivered by the Vendor/Supplier. The SRN is generated against a Contract Purchase Order (CPO).
To generate SRN for a CPO:
- Select Procurement > User > Manage Request > Generate GRN/SRN.
- On the GENERATE GRN/SRN page, on the FILTERS pop-up page, select SRN from the Type drop-down list, specify all other filter criteria, and then click SUBMIT. The Contract Purchase Order list is displayed on the GENERATE GRN/SRN page.
Figure: FILTERS pop-up page
Figure: GENERATE GRN/SRN page- CONTRACT PURCHASE ORDER LIST - Click the CPO Code hyperlink of the CPO for which you want to generate a SRN. The GENERATE SRN page is displayed.
- On the GENERATE SRN page, fill in the required details, and then click SUBMIT. For more information about the fields on the GENERATE SRN page, see Field Description.
Field Description
GENERAL
Fill in the required details under the GENERAL tab.
Figure: GENERATE SRN page - GENERAL tab
The following table describes the fields under the GENERAL tab:
Field | Description |
|---|---|
GENERAL | |
Instance/Department | Displays the Instance/Department for which you want to generate the SRN for a CPO. |
Vendor Invoice No. | Specify the Invoice No. of the Vendor. |
Delivery Challan No. | Specify the Delivery Challan No. |
Remarks | Specify the Remarks, if any. |
Vendor Name | Displays the name of the Vendor who delivered the Services. |
Vendor Invoice Date | Select the Date when the Vendor has created the Invoice. |
Delivery Challan Date | Select the Date when the Delivery Challan is created. |
ATTACHMENT | |
Attachment | Upload the attachment, if any. |
GOODS INFORMATION
The details of the Services for which you want to generate SRN are displayed under the GOODS INFORMATION tab.
Figure: GENERATE SRN page - GOODS INFORMATION tab
The following table describes the Columns under the GOODS INFORMATION tab:
Field | Description |
|---|---|
Delete | Click the Delete icon to delete the Product details. |
Edit | Click the Edit icon to edit the Product details. |
Purchase Order Code | Displays the Purchase Order Code. |
Budget Type | Displays the Budget Type. |
Purchase Request Code | Displays the Purchase Request Code. |
Product | Displays the Product for which you want to generate a SRN. |
Description | Displays the description of the Product. |
Unit Rate | Displays the price of the Product per unit. |
Currency | Displays the Currency in which the price of the Product is mentioned. |
Order Qty | Displays the total quantity of the Services that are ordered to the Vendor. |
Pending Product Quantity | Displays the total quantity of the Services that are pending from the Vendor. |
Received Product Quantity | Displays the total quantity of the Services that are received from the Vendor. |
Accepted Product Quantity | Displays the total quantity of the Services that are accepted by the buyer. |
Rejected Product Quantity | Displays the total quantity of the Services that are rejected by the buyer. |
Remarks | Displays the Remarks if any. |
Total Amt. | Displays the total price of the Services. |
Paid Amount | Displays the amount that is paid to the Vendor. |
Invoice Amount | Displays the Invoice amount of the Services. |
ACTIONS
This section explains all the icons displayed on the ACTIONS panel of the GENERATE SRN and GENERATE GRN/SRN pages.
SHOW LIST
Click SHOW LIST to view the list of Contract Purchase Orders on the GENERATE GRN/SRN page.
Click PRINT to print the page.
EXPORT TO EXCEL
Click EXPORT TO EXCEL to export the records displayed on this page to a Microsoft Excel sheet.
EXPORT ALL
Click EXPORT ALL to export all the records to a Microsoft Excel sheet.