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What is a Goods Received Note (GRN)?
You can generate a Goods Received Note (GRN) after you receive the ordered Goods. The GRN is generated to record that the Goods are delivered by the Vendor/Supplier. The GRN is generated against a Purchase Request (PR) or Purchase Order (PO).
To generate GRN for a PO:
- Select Procurement > User > Manage Request > Generate GRN/SRN.
- On the GENERATE GRN/SRN page, on the FILTERS pop-up page, select GRN and Purchase Order from the Type and GRN For drop-down list, respectively, specify all other filter criteria, and then click SUBMIT. The Purchase order list is displayed on the GENERATE GRN/SRN page.
Figure: FILTERS pop-up page
Figure: GENERATE GRN/SRN page - PURCHASE ORDER LIST - Click the PO Code hyperlink of the PO for which you want to generate a GRN. The GENERATE GRN page is displayed.
- On the GENERATE GRN page, fill in the required details, and then click SUBMIT. For more information about the fields on the GENERATE GRN page, see Field Description.
Field Description
GENERAL
Fill in the required details under the GENERAL tab.
Figure: GENERATE GRN page - GENERAL tab
The following table describes the fields under the GENERAL tab:
Field | Description |
---|---|
GENERAL | |
Instance/Department | Displays the Instance/Department for which you want to generate the GRN for a PO. |
Vendor Invoice No. | Specify the Invoice No. of the Vendor. |
Delivery Challan No. | Specify the Delivery Challan No. |
Remarks | Specify the Remarks, if any. |
Vendor Name | Displays the name of the Vendor who delivered the Goods. |
Vendor Invoice Date | Select the Date when the Vendor has created the Invoice. |
Delivery Challan Date | Select the Date when the Delivery Challan is created. |
ATTACHMENT | |
Attachment | Upload the attachment, if any. |
GOODS INFORMATION
The details of the product for which you want to generate GRN are displayed under the GOODS INFORMATION tab.
Figure: GENERATE GRN page - GOODS INFORMATION tab
The following table describes the Columns under the GOODS INFORMATION tab:
Field | Description |
---|---|
Delete | Click the Delete icon to delete the Product details. |
Edit | Click the Edit icon to edit the Product details. |
Purchase Order Code | Displays the Purchase Order Code. |
Budget Type | Displays the Budget Type. |
Purchase Request Code | Displays the Purchase Request Code. |
Product | Displays the Product for which you want to generate a GRN. |
Description | Displays the description of the Product. |
Unit Rate | Displays the price of the Product per unit. |
Order Qty | Displays the total quantity of the Goods that are ordered to the Vendor. |
Pending Product Quantity | Displays the total quantity of the Goods that are pending from the Vendor. |
Received Product Quantity | Displays the total quantity of the Goods that are received from the Vendor. |
Accepted Product Quantity | Displays the total quantity of the Goods that are accepted by the buyer. |
Rejected Product Quantity | Displays the total quantity of the Goods that are rejected by the buyer. |
Remarks | Displays the Remarks if any. |
Total Amt. | Displays the total price of the Goods. |
Paid Amount | Displays the amount that is paid to the Vendor. |
Invoice Amount | Displays the Invoice amount of the Goods. |
Currency | Displays the Currency in which the price of the Product is mentioned. |
STPI/CT3 FORM
Fill in the STPI/CT3 form for the Goods for which you want to generate a GRN.
Figure: GENERATE GRN page - STPI/CT3 FORM tab
The following table describes the fields under the STPI/CT3 FORM tab:
Field | Description |
---|---|
STPI Approval No. | Select the STPI Approval No. for this PO. |
STPI Application No. | Displays the STPI Application No. for this PO. |
STPI Approval Date | Displays the STPI Approval Date for this PO. |
STPI Approval Amount | Displays the Amount of the CG that is approved by the STPI for importing of the Goods. |
BOE No. | Specify the Bill of Entry No. Note: The Bill of Entry (BOE) is a legal document filed with the Customs and Excise department by the importer of the Goods to clear the imported Goods from the Customs and Excise department. Based on the BOE, the Customs and Excise department accesses and examines the imported Goods and passes the Goods to the importer. |
Bill of Entry Date | Specify the Date when the Bill of Entry is filed to the Customs and Excise department. |
Currency | Select the Currency in which the value on this page are displayed. |
BOE Amount | Specify the BOE Amount. |
Invoice Amount | Specify the Invoice Amount. |
FOB/CIF | Select the type of shipping agreement.
|
HSS Load Amount | Specify the High Sea Sales (HSS) amount, if any. Note: HSS is a sale carried out by an importer to a third party buyer before the arrival of the goods at the destination and after the goods are dispatched from the port/location of origin. The ownership of the Goods are transferred while the Goods are in transit. |
Freight Charge | Specify the Freight Charge. |
Insurance Amount | Specify the Insurance Amount for the goods. |
CIF Value | Specify the CIF value if the shipping agreement type is CIF. |
Assessable Value | Displays the Assessable Value of the imported goods. Based on the Assessable Value, the import duty is calculated. |
Import Type | Displays the type of the goods import. |
Total Duty Foregone | Specify the total excise duty that is exempted by the Customs and Excise department. |
Shipment | Select the shipment type from the drop-down list. |
Vessel No. | Specify the vessel no. in which you imported the goods. |
Package Mark | Specify the mark provided on the package/container. |
Weight of Goods | Specify the weight (in kg) of the imported goods. |
Instance/Department | Displays the Instance/Department. |
Cost Code | Displays the Cost Code. |
CG Balance Amount | Specify the balance amount of the CG. The balance amount is calculated by deducting the amount that is utilized while importing the CG from the total CG value approved by the STPI. |
CG Utilized Amount | Specify the amount that is utilized while importing the CG. |
Remarks | Specify your remarks, if any. |
ACTIONS
This section explains all the icons displayed on the ACTIONS panel of the GENERATE GRN and GENERATE GRN/SRN pages.
SHOW LIST
Click SHOW LIST to view the list of Purchase Orders on the GENERATE GRN/SRN page.
Click PRINT to print the page.
EXPORT TO EXCEL
Click EXPORT TO EXCEL to export the records displayed on this page to a Microsoft Excel sheet.
EXPORT ALL
Click EXPORT ALL to export all the records to a Microsoft Excel sheet.
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