You can view the list of Assets that are assigned to a specified employee. You can deallocate and deactivate Assets from the employees and return it to a Store.
To Deallocate and Deactivate Assets:
- Select Asset > User > Manage Asset > Asset Inventory.
- On the ASSET INVENTORY page, under the SELECT THE ASSET TYPE section, click FIXED. On the FIXED ASSET page, the FILTERS pop-up page is displayed. Select the required details, select the Status as Allocated, and click SUBMIT to view the list of Assets based on the filter criteria. For more information about fields on the FILTERS pop-up page, see Searching Assets.
- The list of Assets based filter criteria is displayed. Click the Asset ID to view the Asset details. For more information, see Viewing Asset Details.
- Select the check box corresponding to the Asset you want to deallocate. You should select only one Asset at a time. On the ACTIONS panel, click DEALLOCATE AND DEACTIVATE.
Figure: FIXED ASSET page - On the DEALLOCATE AND DEACTIVATE FIXED ASSET page, type in the required details to deallocate the Asset, and then click SUBMIT. For more information about the fields on the DEALLOCATE AND DEACTIVATE FIXED ASSET page, see Field Description.
Figure: DEALLOCATE AND DEACTIVATE FIXED ASSET page
Field Description
The following table describes the fields on the DEALLOCATE FIXED ASSET page:
Fields | Description |
|---|---|
Asset Summary | |
Tenant | Displays the Tenant of the selected Asset. |
Category | Displays the Category of the selected Asset. |
Allocated User | Displays the name of the user to whom the Asset is allocated. |
Request ID | Displays the related Incident Id. |
DETAILS | |
Asset Condition | Lists the configured Asset Conditions. Select the Asset Condition from the list. |
Software Deallocation | Select this check box to de-allocate the software installed in the selected Assets |
Reference ID | Specify the Reference Id of the Asset. Note: The Administrators can configure the label name and the mandatory status for this field on the ASSET APPLICATION SETTINGS page. For more information, see Configuring Asset Application Settings. |
Return Accessories | Select this check box to return the accessories allocated with the Asset. |
Remarks | Specify remarks for deallocating the Asset. |
| SELECTED ASSET | |
Asset ID | Displays the identification number of the assets which are selected for deallocation. Upon clicking the hyperlink, the user is navigated to the ASSET DETAILS page. |
Category | Displays the Category of the assets which are selected for deallocation. |
Serial No | Displays the Serial number of the assets which are selected for deallocation. |
Asset Code | Displays the Asset Code of the assets which are selected for deallocation. |
Common Attachment | Upload a file common for all the Assets. Attachment Field Upload any file(s) related to the Asset.
The attachment details are displayed upon submitting as follows:
The maximum size of the file upload is 4MB. The number of attachment fields and the attachment limit (Single or Multiple) can be configured based on the requirement through Form Builder option. See Configuring Asset Category Using Form Builder page for more information.
Figure: Deallocate and Deactivate Fixed Asset- Attachment grid |
Asset ID | Displays the Asset ID to be de-activated. |
Asset Code | Displays the serial number of the Asset. |
Category | Displays the Asset Category. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module). |
Asset Cost | Displays the cost of the Asset. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module). |
Depreciation Reserve | Displays the depreciation reserve of the asset. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module). |
Reason | Select the reason for de-activating the Asset. |
Remark | Specify the remark. |
Deactivation Date | Select the deactivation date. |
Sale Price | Specify the Sale Price. |
Profit/Loss | Displays the Profit/Loss of the Asset to be de-activated. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module). |
Depreciation on Sale Date | Display the total depreciation amount from purchase date to sale date. Further, based on the new depreciation reserve, the Sale Price and Profit/Loss values are calculated. This field is displayed only when the Enable Depreciation Reserve Calculation up to the Sale Date check box is enabled (See Configuring Asset Management Module). |
Attachment | Upload any file related to the deactivation of the Asset. |
Total | This row displays the sum of total numerical values of a column such as Asset Cost, Depreciation Reserve, Sale Price, Profit/Loss, Depreciation on Sale Date, and so on. This feature avoids the need of manual calculation when the assets are deactivated in bulk. This row is displayed only when the Enable “Total” row to Display Total Numerical Value checkbox is enabled on the Asset Management APPLICATION SETTINGS page. For more information about how to enable this checkbox see, Configuring Asset Management Module. |
Note:
Options enabled in the ACTION ATTRIBUTE CONFIGURATION page will be displayed in the Default Group section.
References
- To update Asset details, see Updating Asset Details.
- To allocate Assets, see Allocating Fixed Assets.
- To allocate Assets in bulk, see Allocating Assets in Bulk.
- To move Assets from one Floor to another, see Moving Assets From One Floor to Another.
- To print bar code of Assets, see Printing Asset Bar Code.