Applying for Import Certificate

Owned by Enterprise IT
Last updated: Apr 22, 2024 by Shilpa K (Deactivated)Version comment
4 min read
 SummitAI Procurement
Procurement


What is STP?

The STP/EHTP units can procure the Capital Goods (CG) to build infrastructure of their Organization. During the Procurement process, the STP/EHTP units can apply to STPI for a Import certificate. Based on the Import Certificate issued by the STPI, the STP/EHTP units can procure the CGs indigenously. For more information about the STPI/CT3 process for importing CGs, see STPI and CT3 Approval Process for Procuring Assets. In the SummitAI application, you can update details of the physically submitted STPI application, Pro Forma Invoice, and approval details specified by the STPI approval authority.

To apply for Import Certificate:

  1. Select Procurement > User > Manage Request > STPI/CT3 Application for Goods Import.
  2. On the STPI/CT3 APPLICATION FOR GOODS IMPORT page, on the FILTERS pop-up page, select the Purchase Order Type as STPI Application and specify all other filter criteria. Click SUBMIT.

    FILTERS pop-up page
    Figure: FILTERS pop-up page

  3. On the STPI APPLICATION FOR GOODS IMPORT page, the list of Purchase Orders are displayed. Click on a Purchase Order Code.

    STPI APPLICATION FOR GOODS IMPORT page
    Figure: STPI APPLICATION FOR GOODS IMPORT page

  4. On the STPI APPLICATION FOR <PO CODE> page, on the STPI APPLICATION LIST section, click the Fill STPI Application Form  icon.


    Figure: STPI APPLICATION FOR <PO CODE> page

  5. On the STPI APPLICATION FORM pop-up page, fill in the details, and then click SUBMIT. For more information about the fields on the STPI APPLICATION FORM pop-up page, see Field Description.

    STPI APPLICATION FORM pop-up page
    Figure: STPI APPLICATION FORM pop-up page

Field Description

The following table describes the fields on the STPI APPLICATION FORM pop-up page:

Field

Description

Pro Forma Invoice Number

Specify the Number of the Pro Forma Invoice that you submitted to STPI along with the STPI Application Form (Annexure - IX).

Pro Forma Invoice Date

Specify the Date of the Pro Forma Invoice that you submitted to STPI along with the STPI Application Form (Annexure - IX).

Pro Forma Invoice Raised Date

Specify the Raised Date of the Pro Forma Invoice that you submitted to STPI along with the STPI Application Form (Annexure - IX).

Description of Goods

Specify the Description of the Goods that you want to import.

Equipment Type

Specify the Type of the Equipment that you want to import.

Supplier Name

Specify the Vendor/Supplier Name of the Goods that you want to import.

Country of Supplier

Specify the Country of the Vendor/Supplier of the Goods that you want to import.

Import Type

Select the Import Type.of the Goods.

Currency Type

Specify the Currency that you want to use to import Goods.

FOB/CIF

Select the type of shipping agreement.

  • FOB: FOB (Free on Board) is a shipping agreement where the Vendor/Supplier delivers the Goods at the port/location of origin and bears all the cost to this point. The Buyer is responsible for shipping from the port/location of origin and bears all the cost of transporting the Goods that includes shipping charges, container space booking, and so on.
  • CIF: Cost, Insurance and Freight (CIF) is a shipping agreement where the Vendor/Supplier delivers the Goods to the port/location of destination and bears all the cost of transporting the Goods that includes shipping/freight charges, insurance of the Goods and so on. The Buyer is responsible for shipping from the port/location of destination and bears the cost associated with it.

CIF Value

Specify the CIF value. If you are procuring the Goods as per the FOB shipping agreement, add 21.125% of the CIF value, and then specify the total value.

Approved Initial Capital Goods

Specify the CG value that is approved by the STPI for your STP/EHTP unit.

Running Balance (Excluding this Request)

Specify the balance CG value that does not include the value of the CG that you are importing.

Address

Specify your address.

Attachment

Upload an attachment, if any.

Remarks

Specify your remarks, if any.

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the STPI APPLICATION FOR GOODS IMPORT and STPI APPLICATION FOR <PO CODE> pages.

SHOW LIST

Click SHOW LIST to view the list of Purchase Orders.

UPDATE APPROVAL DETAILS

Click UPDATE APPROVAL DETAILS to update the approval details that the authorized personnel have provided while issuing Import certificate. The UPDATE APPROVAL DETAILS pop-up page is displayed as shown below:

UPDATE APPROVAL DETAILS pop-up page
Figure: UPDATE APPROVAL DETAILS pop-up page

The following table describes the fields on the UPDATE APPROVAL DETAILS pop-up page:

Field

Description

Pro Forma Invoice Number

Displays the Pro Forma Invoice Number

Pro Forma Invoice Date

Displays the Pro Forma Invoice Date.

Pro Forma Invoice Value

Displays the Pro Forma Invoice Value.

STPI Approval Number

Specify the STPI Approval Number.

STPI Approval Date

Specify the STPI Approval Date.

STPI Approval Value

Specify the STPI Approval Value.

Remarks

Specify the remarks of the Approver, if any.

Attachment

Upload the attachment, if any.

PRINT

Click PRINT to print this page.

EXPORT TO EXCEL

Click EXPORT TO EXCEL to export the records displayed in this page to a Microsoft Excel sheet.