Generating SRN for a Contract Purchase Order

What is a Service Received Note (SRN)?

You can generate a Service Received Note (SRN) after you receive the ordered Services. The SRN is generated to record that the Services are delivered by the Vendor/Supplier. The SRN is generated against a Contract Purchase Order (CPO).

To generate SRN for a CPO:

Select Procurement > User > Manage Request > Generate GRN/SRN.
On the GENERATE GRN/SRN page, on the FILTERS pop-up page, select SRN from the Type drop-down list, specify all other filter criteria, and then click SUBMIT. The Contract Purchase Order list is displayed on the GENERATE GRN/SRN page.

Figure: FILTERS pop-up page

Figure: GENERATE GRN/SRN page- CONTRACT PURCHASE ORDER LIST
Click the CPO Code hyperlink of the CPO for which you want to generate a SRN. The GENERATE SRN page is displayed.
On the GENERATE SRN page, fill in the required details, and then click SUBMIT. For more information about the fields on the GENERATE SRN page, see Field Description.

Field Description

GENERAL

Fill in the required details under the GENERAL tab.

GENERAL tab
Figure: GENERATE SRN page - GENERAL tab

The following table describes the fields under the GENERAL tab:

Field	Description
GENERAL
Instance/Department	Displays the Instance/Department for which you want to generate the SRN for a CPO.
Vendor Invoice No.	Specify the Invoice No. of the Vendor.
Delivery Challan No.	Specify the Delivery Challan No.
Remarks	Specify the Remarks, if any.
Vendor Name	Displays the name of the Vendor who delivered the Services.
Vendor Invoice Date	Select the Date when the Vendor has created the Invoice.
Delivery Challan Date	Select the Date when the Delivery Challan is created.
ATTACHMENT
Attachment	Upload the attachment, if any.

GOODS INFORMATION

The details of the Services for which you want to generate SRN are displayed under the GOODS INFORMATION tab.

GOODS INFORMATION tab
Figure: GENERATE SRN page - GOODS INFORMATION tab

The following table describes the Columns under the GOODS INFORMATION tab:

Field	Description
Delete	Click the Delete icon to delete the Product details.
Edit	Click the Edit icon to edit the Product details.
Purchase Order Code	Displays the Purchase Order Code.
Budget Type	Displays the Budget Type.
Purchase Request Code	Displays the Purchase Request Code.
Product	Displays the Product for which you want to generate a SRN.
Description	Displays the description of the Product.
Unit Rate	Displays the price of the Product per unit.
Currency	Displays the Currency in which the price of the Product is mentioned.
Order Qty	Displays the total quantity of the Services that are ordered to the Vendor.
Pending Product Quantity	Displays the total quantity of the Services that are pending from the Vendor.
Received Product Quantity	Displays the total quantity of the Services that are received from the Vendor.
Accepted Product Quantity	Displays the total quantity of the Services that are accepted by the buyer.
Rejected Product Quantity	Displays the total quantity of the Services that are rejected by the buyer.
Remarks	Displays the Remarks if any.
Total Amt.	Displays the total price of the Services.
Paid Amount	Displays the amount that is paid to the Vendor.
Invoice Amount	Displays the Invoice amount of the Services.

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the GENERATE SRN and GENERATE GRN/SRN pages.

SHOW LIST

Click SHOW LIST to view the list of Contract Purchase Orders on the GENERATE GRN/SRN page.

PRINT

Click PRINT to print the page.

EXPORT TO EXCEL

Click EXPORT TO EXCEL to export the records displayed on this page to a Microsoft Excel sheet.

EXPORT ALL

Click EXPORT ALL to export all the records to a Microsoft Excel sheet.

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