Updating Vendor Payment Details

Owned by Enterprise IT
May 10, 2024

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You can update the vendor payment details of the Fixed Assets. You can configure the vendor payment details, such as payment mode, currency, vendor cost, payment date, TDS, Service Tax, and so on.

To update vendor payment details:

  1. Select Asset > User > Manage Asset > Asset Inventory.

  2. On the ASSET INVENTORY page, under the SELECT THE ASSET TYPE section, click FIXED.

  3. On the FIXED ASSET page, the FILTERS pop-up page is displayed. Select the value for Status as Vendor Payment and select the other required filter criteria. Click SUBMIT. For more information about fields on the FILTERS pop-up page, see Searching Assets.

  4. The list of Assets based on the filter criteria is displayed. Click the Asset ID to view the Asset details. For more information, see Viewing Asset Details.

  5. Select the check box corresponding to the Asset for which you want to update the vendor payment details. You should select only one Asset at a time. On the ACTIONS panel, click VENDOR PAYMENT.

    FIXED ASSET page - VENDOR PAYMENT icon
    Figure:  FIXED ASSET page - VENDOR PAYMENT icon

  6. On the VENDOR PAYMENT page, type in the required information to update the vendor payment details. For more information about the fields on the VENDOR PAYMENT page see, Field Description. Click SUBMIT.

    VENDOR PAYMENT page
    Figure:  VENDOR PAYMENT page

    Note:

    You can export the Vendor Payment details to a Microsoft Excel sheet. For more information about exporting the Vendor Payment details, see Exporting Vendor Payment Details to Microsoft Excel Sheet.

Field Description

The following table describes the fields on the VENDOR PAYMENT page:

Fields

Description

Asset Summary

Tenant

Displays the Tenant of the selected Asset.

Category

Displays the Category of the selected Asset.

Store

Displays the Store location of the selected Asset.

Asset Code

Displays the Asset Code for the selected Asset.

Asset Condition

Displays the condition of the selected Asset.

Added By

Displays the name of the user who added the Asset.

Added Date

Displays the date and time when the Asset is added.

Updated By

Displays the name of the user who updated the Asset details, if the Asset details are updated.

Updated Date

Displays the date and time when the Asset details are updated, if the Asset details are updated.

VENDOR PAYMENT

Asset ID

Displays the ID of the Asset.

Vendor Name

Displays the Vendor name of the Asset.

Asset Cost

Displays the cost of the Asset.

Invoice Number

Displays the invoice number for the vendor payment.

Payment Mode

Lists the configured modes of payment

  • Cheque: Select this option if the payment is made by cheque.
  • Transfer: Select this option if the payment is made by transfer.
  • Cash: Select this option if the payment is made by cash.

Select the mode of payment for the Asset.

Currency

Lists all the configured currencies. Select the currency used to make the payment.

TDS

Lists the predefined TDS for the Asset. Select the TDS policy for the Asset.

TDS Amount

Specify the tax deducted at source amount for the Asset.

Service Tax

Lists the predefined service tax for the Asset. Specify the service tax from the list.

Service Tax Amount

Specify the service tax amount for the Asset.

Vendor Cost

Specify the cost paid to the vendor for the Asset.

Payment Date

Specify the date for the payment. Click the Calender icon to select the date.

Remarks

Specify the remarks for the vendor payment, if any.

References