Reconciliation Asset Report

Owned by Enterprise IT
Last updated: Apr 23, 2024 by Shilpa K (Deactivated)Version comment

The Reconciliation Asset Report displays the status of the Category-wise reconciled Assets. This report consists of details like Total reconciled Assets, reconciled Assets that are pending with user, reconciled Assets that are not referred back by the Approver, reconciled Assets that are pending with Manager (Approver), total number of Assets that are accepted or rejected in the Reconciliation process, and the total number Assets for which reconciliation process is completed. Admin or Analyst can access the report based on access privileges assigned through roles.  

 Additional Information

With Reconciliation Asset Report, Analysts or Admins are benefitted with the capability of reconciling the Asset inventory of what actually exists in stock and what data exists in database. The Asset Reconciliation helps in identifying the Assets that are although allocated to End Users, but not any more required by them, this helps in keeping the Asset Inventory up to date.

For information about reports, see Viewing Reports. 

Steps to access Reconciliation Asset Report 

1.Navigate to Reports > Asset Management > Reconciliation Asset Report.

2.Click Filters on the Action panel to specify the filter criteria for generating the report. The criteria FILTERS pop-up appears. 

Figure: FILTERS pop-up page

 3. Enter or select the values for Filter fields as described in the following table.  

Field 

Description 

Tenant*

Tenant is similar to department in an organization, example : Operations, IT. Select the Tenant name from the list. This is a mandatory field. For more information, see Configuring Tenants

Reconciliation Name

Precise location of Reconciliation, Example : Store, Floor. Select drop-down value or choose Select All.

Reconciliation Execution Name

Select drop-down value or Select All. 

Data Updated By User

Select drop-down value - Yes, No or All.

Category

Select the Category from drop-down list. Example: Router, Switch, Firewall.

Location

Select the Floor Location. Click  to search for a specific location.

From Date*Specify the Date from which report is to be generated.
To DateSpecify the To Date until which report is to be generated.

4. Click SUBMIT.

The Reconciliation Asset Report is displayed

Figure: RECONCILIATION ASSET REPORT 

5. Click any hyperlinks in the columns of the report like Total Assets, Pending with User to view detailed Reconciled report.

Figure: Detailed Reconciled Asset report

Field Description

FieldDescription
Pending with UserAcknowledgement Count of assets in use with the user.
Pending Refer BackAcknowledgement Count of assets that are referred back for reconciliation.
Pending with ManagerAcknowledgement Count of assets in use with the Manager.
Reconciliation StatusThe current status of Reconciliation of asset. Example: Pending Refer Back, Pending with Manager
Current OwnerThe asset is reconciled by Current owner. The value of this column will be either Yes or No.
Primary Owner of the AssetThe Initial owner of the asset.
Floor locationThe location of the Asset. Example: Mumbai, Bangalore
Allocated FloorThe exact location of the Asset. Example: Mumbai office 3rd floor.

Click the Refresh Report to fetch latest details for the report. Any changes performed after the Reports page was loaded, will reflect if you click on Refresh Report .