Approving Asset Movements

The Approvers can approve or reject a floor movement or store movement of an Asset. They can view the movement request only if they are configured as an Approver and also if they have access to the configured location and Tenant.

To approve Asset movement requests:

1. Select Asset > User > Manage Asset > Approvals> Movement Approval.

2. On the MOVEMENT APPROVAL page, the FILTERS pop-up page is displayed. Select the required details and click SUBMIT to view the list of Assets based on the filter criteria (see: Filters).
   
   
   Figure:  MOVEMENT APPROVAL page
   
   The following table describes the fields under the LIST section of the MOVEMENT APPROVAL page:

   Fields	Description
   LIST
   Movement ID	Displays the movement ID of the Asset.
   Movement Type	Displays the movement type of the Asset.
   Initiated By	Displays the user name who initiated the movement.
   Initiated Date	Displays the date and time at which the movement is initiated.
   Source	Displays the Source Store for the movement.
   Destination	Displays the Destination store for the movement.

3. Click the Movement ID to approve or reject the movement request.
4. On the MOVEMENT APPROVAL pop-up page, type in the required details. Select an appropriate Approval Status and provide your  comments in the Comments text box. For more information about the fields on the MOVEMENT APPROVAL pop-up page, see Field Description.
   
   
   Figure:  MOVEMENT APPROVAL pop-up page
   
   
5. Click SUBMIT. The movement approval status is updated.

6. After the movement is approved by the final Approver level , the PRINT GATE PASS is enabled. Click the PRINT GATE PASS button to print the approval details. You can print the ASSET MOVEMENT PASS and get signature on the GATE PASS from the authorised person.
   
   
   Figure:  ASSET MOVEMENT GATE PASS

   Note:

   Custom Field values can be viewed on the Print Gate Pass form if configured. This is enabled only if the new Custom Field created for a Fixed Asset is mapped to the Category for which the Custom Field is created on the FIELD MAPPING page (Admin > Modules > Asset > Asset Masters > Field Mapping) and the Mapping Field is selected as Asset Tag. After an Asset is added for the configured Custom Field value and the Approver approves the Asset movement, the configured Custom Field value is displayed on the Print Gate Pass form. For information about printing gate passes, see Printing Gate Pass.

Field Description

The following table describes the fields on the MOVEMENT APPROVAL pop-up page:

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the MOVEMENT APPROVAL page.

Filters

Click the Filters icon to specify a particular filter criteria to display the movement approvals. On clicking the Filters icon, the FILTERS pop-up page is displayed. Select the filter criteria and click SUBMIT.


Figure:  FILTERS pop-up page

The following table describes the fields on the FILTERS pop-up page: