Managing Appointments_Analysts_IT Clinic 1

Owned by Aravind Naik (Unlicensed)
Last updated: Apr 22, 2024 by Shilpa K (Deactivated)Version comment

SummitAI Service Management Help

Contents
IT Clinic
End Users

Booking Appointment_IT Clinic 1

Managing Appointments
Analysts
Managing Appointments
Administrators
Configuring Kiosk


The Analysts can view and manage all the Appointments booked for their Kiosk. An Analyst can assign the Appointment to his name, change the time of an Appointment, or create an Appointment on behalf of the End User.

To view and manage Appointments:

  1. Select IT Clinic > User > Manage Appointments > Appointment List. The APPOINTMENT LIST page is displayed.


    Figure: Appointment List

    Note:

    The Analysts can click any Appointment and assign an Analyst from the selected Kiosk. The past Appointments, which are not yet started can be assigned to the current time.

  2. Select the Kiosk and Date for which you want to view Appointments.
  3. Click the Appointment to perform an action. 


    Figure: View Appointment pop-up page


 Details Tab

You can perform the following actions from the Details tab:

  • Assign To: Select an Analyst in the drop-down list and click SUBMIT to assign the Appointment to the selected Analyst.
  • Assign Now: Select this check box to assign a future Appointment in the current time slot.
  • Create an Incident: You can create an Incident for resolving the issue mentioned in the Appointment. Click  to create the new Incident. The Symptom and Description for the Incident is populated from the Appointment.
  • Create a Service Request: You can create a Service Request for resolving the issue mentioned in the Appointment. Click  to create the new Service Request.
  • Reschedule an Appointment: You can reschedule an Appointment. Click  to reschedule an Appointment.


    Figure: APPOINTMENT DETAILS page
 Resolution Tab

You can either cancel or close the Appointment from the Resolution tab. Select the appropriate action in the drop-down list, type in the required information in the Remarks field, and click SUBMIT.

 Attachments Tab

You can view the attachments uploaded by the users in the Attachments tab.

To book an Appointment for an End User:

  1. On the APPOINTMENT LIST page, click NEW APPOINTMENT.


    Figure: New Appointment pop-up page

  2. Fill in the required information, select the date and time, and click SUBMIT to book an Appointment on behalf of the End User. For more information about the fields, see Field Description.

Field Description

The following table explains the fields on the pop-up page for booking a new Appointment.

Field

Description

On Behalf Of

Select the name of the End User for whom you want to create an Appointment.

Assigned To

Select the name of the Analyst to whom the Appointment has to be assigned.

Appointment Date

Select the date in the drop-down list.

Appointment Time

Select the time slot in the drop-down list.

Symptom

Type in the symptom of the issue.

Description

Type in the details about the issue for which the Appointment is booked.