Deallocating and Deactivating Fixed Assets

Owned by Enterprise IT
Last updated: Apr 23, 2024 by Shilpa K (Deactivated)Version comment

You can view the list of Assets that are assigned to a specified employee. You can deallocate and deactivate Assets from the employees and return it to a Store.

To Deallocate and Deactivate Assets:

  1. Select Asset > User > Manage Asset > Asset Inventory.
  2. On the ASSET INVENTORY page, under the SELECT THE ASSET TYPE section, click FIXED. On the FIXED ASSET page, the FILTERS pop-up page is displayed. Select the required details, select the Status as Allocated, and click SUBMIT to view the list of Assets based on the filter criteria. For more information about fields on the FILTERS pop-up page, see Searching Assets.
  3. The list of Assets based filter criteria is displayed. Click the Asset ID to view the Asset details. For more information, see Viewing Asset Details.
  4. Select the check box corresponding to the Asset you want to deallocate. You should select only one Asset at a time. On the ACTIONS panel, click DEALLOCATE AND DEACTIVATE.


    Figure:  FIXED ASSET page

  5. On the DEALLOCATE AND DEACTIVATE FIXED ASSET  page, type in the required details to deallocate the Asset, and then click SUBMIT. For more information about the fields on the DEALLOCATE AND DEACTIVATE FIXED ASSET page, see Field Description.


    Figure:  DEALLOCATE AND DEACTIVATE FIXED ASSET page

Field Description

The following table describes the fields on the DEALLOCATE FIXED ASSET page:

Fields

Description

Asset Summary

Tenant

Displays the Tenant of the selected Asset.

Category

Displays the Category of the selected Asset.

Allocated User

Displays the name of the user to whom the Asset is allocated.

Request ID

Displays the related Incident Id.

DETAILS

Asset Condition

Lists the configured Asset Conditions. Select the Asset Condition from the list.

Software Deallocation

Select this check box to de-allocate the software installed in the selected Assets

Reference ID

Specify the Reference Id of the Asset.

Note: The Administrators can configure the label name and the mandatory status for this field on the ASSET APPLICATION SETTINGS page. For more information, see Configuring Asset Application Settings.

Return Accessories

Select this check box to return the accessories allocated with the Asset.

Remarks

Specify remarks for deallocating the Asset.

SELECTED ASSET

Asset ID

Displays the identification number of the assets which are selected for deallocation. Upon clicking the hyperlink, the user is navigated to the ASSET DETAILS page.

Category

Displays the Category of the assets which are selected for deallocation.

Serial No

Displays the Serial number of the assets which are selected for deallocation.

Asset Code

Displays the Asset Code of the assets which are selected for deallocation.

Common Attachment

Upload a file common for all the Assets.

Attachment Field 

Upload any file(s) related to the Asset.
Multiple attachments against a single file upload control can be done by two methods:

  1. By attaching one file at a time and clicking on SUBMIT to save the file and perform the same action again.

  2. By selecting multiple files at the same time (using CTRL button) and then SUBMIT the files to save it.

    Click to upload/submit the selected files.


The attachment details are displayed upon submitting as follows:

  1. File Name- Displays the name of the attached file
  2. Attachment Date- Displays the date of the file attached with time stamp.

The maximum size of the file upload is 4MB.
Administrator can customize the size of file upload in web.config. 

The number of attachment fields and the attachment limit (Single or Multiple) can be configured based on the requirement through Form Builder option.

See Configuring Asset Category Using Form Builder page for more information.

Figure: Deallocate and Deactivate Fixed Asset- Attachment grid

Asset ID

Displays the Asset ID to be de-activated.

Asset Code

Displays the serial number of the Asset.

Category

Displays the Asset Category. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module).

Asset Cost

Displays the cost of the Asset. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module).

Depreciation Reserve

Displays the depreciation reserve of the asset. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module).

Reason

Select the reason for de-activating the Asset.

Remark

Specify the remark.

Deactivation Date

Select the deactivation date.

Sale Price

Specify the Sale Price.

Profit/Loss

Displays the Profit/Loss of the Asset to be de-activated. This field is displayed only when the Maker-Checker process is configured for Asset de-activation (See Configuring Asset Management Module).

Depreciation on Sale Date

Display the total depreciation amount from purchase date to sale date. Further, based on the new depreciation reserve, the Sale Price and Profit/Loss values are calculated. This field is displayed only when the Enable Depreciation Reserve Calculation up to the Sale Date check box is enabled (See Configuring Asset Management Module).

Attachment

Upload any file related to the deactivation of the Asset.

Total

This row displays the sum of total numerical values of a column such as Asset Cost,

Depreciation Reserve, Sale Price, Profit/Loss, Depreciation on Sale Date, and so on. This feature avoids the need of manual calculation when the assets are deactivated in bulk.

This row is displayed only when the Enable “Total” row to Display Total Numerical Value checkbox is enabled on the Asset Management APPLICATION SETTINGS page. For more information about how to enable this checkbox see, Configuring Asset Management Module.

Note:

Options enabled in the ACTION ATTRIBUTE CONFIGURATION page will be displayed in the Default Group section.

References