Approving Invoice

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Last updated: Apr 22, 2024 by Shilpa K (Deactivated)Version comment
 SummitAI Procurement
Procurement

To approve Invoice:

  1. Select Procurement > User > Approval List. The APPROVAL LIST page is displayed.
  2. On the ACTIONS panel, click Filters. The FILTERS pop-up page is displayed.
  3. On the FILTERS pop-up page, fill in the details. Select Invoice from the Approval For drop-down list and Pending For Approval from the Request Type drop-down list. For more information, see ACTIONS.
  4. Click SUBMIT. The LIST section displays the list of Invoices that are pending for approval.

    APPROVAL LIST page
    Figure: APPROVAL LIST page
  5. Click on the Invoice Code that you want to approve. The selected Invoice details are displayed.

    INVOICE PAYMENT page
    Figure: INVOICE PAYMENT page
  6. Click APPROVE INVOICE. The APPROVE INVOICE pop-up page is displayed.
  7. On the APPROVE INVOICE pop-up page, select Approved to approve and Rejected to reject the Invoice. For more information, see ACTIONS.
  8. Provide your remarks.
  9. Click SUBMIT.

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the APPROVAL LIST page for Invoice.

Filters

Click Filters to specify the filter criteria and click SUBMIT to view the list of Invoices.

  • S-Instance
    Select the S-Instance from the drop-down list.
  • Approval For
    Select the request that you want to approve or reject from the drop-down list.
  • Request For
    Select the Status of the request from the drop-down list.
  • Date
    Select the From Date and To Date from the calendar.

FILTERS pop-up page
Figure: FILTERS pop-up page

EXPORT TO EXCEL

Click EXPORT TO EXCEL to export the records displayed on this page to a Microsoft Excel sheet.

PRINT

Click PRINT to print the page.

SHOW LIST

Click SHOW LIST to view the list of Invoices.

APPROVE INVOICE

Click APPROVE INVOICE to approve/reject any Invoice.

  • Approval Status
    Select Approved to approve and Rejected to reject the Invoice.
  • Remarks
    Provide your remarks on the Approval Status selected.

APPROVE INVOICE pop-up page
Figure: APPROVE INVOICE pop-up page

VIEW APPROVERS

Click VIEW APPROVERS to view the list of approvers with the status of the approval.

VIEW APPROVERS pop-up page
Figure: VIEW APPROVERS pop-up page