Asset Reconciliation

What is Asset Reconciliation?

Asset Reconciliation is a procedure employed by the IT teams to ensure the allocated Fixed Assets are still being used by taking an acknowledgement from the End Users and their manager for using the Asset. This keeps the Asset Inventory data updated. The frequency of Asset Reconciliation process is decided by the Asset Managers.

Asset Reconciliation Process

See: Reconciling Assets

Figure: Asset Reconciliation Flow Diagram

Reports

See: Reconciled Asset Summary Report

Custom Scheduler Jobs

The following jobs must be enabled from the Custom Scheduler Jobs  to complete the Asset Reconciliation process:

Asset Reconciliation Alert: This job sends e-mail alerts to the End Users for Asset Reconciliation Acceptance. 
This job should be configured on the SummitAI Application Server. It is recommended to schedule this job to run 
once every day.

Asset Reconciliation Manager Alert: This job sends e-mail alerts to the Manager for Asset Reconciliation 
Acceptance. This job should be configured on the SummitAI Application Server. It is recommended to schedule 
this job to run once every day.

Advantages

• The Asset Reconciliation helps in identifying the Assets that are although allocated to End Users, but not any more required by them.
• This helps in freeing the not required Assets, which can be reallocated to other users.
• The Asset Management data is up-to-date.