Printing Gate Pass

Assets may be required to be sent out from a premise for various reasons. The SummitAI application provides an option to print Gate Pass for Assets, which are being taken out from the Parent Store/Floor. Gate Pass can be printed for Assets going through Store Movement, Floor Movement, To Repair, and From Repair. To print Gate Pass, the Approval Matrix needs to be configured to approve the Asset Movement types. The Gate Pass can be printed only after the first level approval is given. The first level Approver is notified immediately after an Asset Movement is initiated. To know more about Asset Movement approval, see Approving Asset Movements.

To print Gate Pass:

Select Asset > User > Manage Asset > Approvals > Print Gate Pass.
On the PRINT GATE PASS page, click the Filters icon on the ACTIONS panel. Select the required filter criteria and click SUBMIT. For more information about fields on the FILTERS pop-up page, see: Filters.
The list of Assets under movement based on the selected filter criteria is displayed. For more information about fields on the PRINT GATE PASS page, see Field Description.

Figure: PRINT GATE PASS page
Click the PRINT icon on the ACTIONS panel to view the details of the Approvers and print the Gate Pass for all the Assets under movement.
Figure: PRINT pop-up page
Click the Movement ID to view the Approvers and Asset movement details and print the Gate Pass.

Figure: GOODS MOVEMENT GATE PASS: Details of Asset under movement

Field Description

The following table describes the fields on the PRINT GATE PASS pop-up page:

Fields	Description
DETAILS
Movement ID	Displays the Movement ID for the Asset movement. Click the Movement ID to view the Asset movement details.
Initiated By	Displays the user who initiated the movement.
Approved Date	Displays the time and date, the movement is approved.
Movement Type	Displays the type of movement.
Source	Displays the source where the movement is initiated.
Destination	Displays the destination where the Asset is moving.

ACTION

This section explains all the icons displayed on the ACTIONS panel of the PRINT GATE PASS page

Filters
Click the Filters icon to specify a filter criteria to display a particular set of Assets under movement. On clicking the Filters icon, the FILTERS pop-up page is displayed. Select the required filter criteria and click SUBMIT.

FILTERS pop-up page
Figure: FILTERS pop-up page.

The following table describes the fields on the FILTERS pop-up page:

Fields	Description
Tenant	Lists the configured Tenants. Select Tenant from the list.
Asset Type	Lists the Asset Types. Select Asset Type from the list.
Movement Type	Lists the configured Movement Types. Select the Movement Type from the list.
Start Date	Specify the start date of the Asset movement. Click the Calender icon to select the date.
End Date	Specify the end date of the Asset movement. Click the Calender icon to the date.
Movement ID	Type in the Movement ID to search for a specific Asset movement.

PRINT

Click PRINT to print the Gate Pass.

EXPORT TO EXCEL

Click EXPORT TO EXCEL to export the records displayed on the page to a Microsoft Excel sheet.

Alps SP1

Printing Gate Pass

To print Gate Pass:

Field Description

ACTION

Release Notes | Installation Guide | Other Documents